Projects are time critical, there is no doubt about that. Every audit program commissioned by any client should have defined commencement and completion dates, and these should be documented in a project plan. Plus, along the way, there should be milestones that can be reported on by the auditor during the audit program.
In terms of project management principles, time management includes the processes required to achieve the timely completion of the project. To do this, MAA undertakes the following as part of our MAA Audit Project Plan for each audit program:
- Identify the specific activities that need to be performed to complete the client’s deliverables (i.e. during the scoping phase we define the works to be undertaken).
- Identify and document any dependent tasks among the required activities (i.e is there a particular order to the audit program).
- Estimate the type and quantities of resources required to perform each activity (i.e. this would normally be undertaken during the quoting stage and we work out what needs to be done, who needs to do it, and for how long).
- Analyse the activity sequences, durations, resource requirements, and schedule constraints to create the project schedule.
These factors get incorporated into our Audit Program Plans and they are always given to our client BEFORE we commence any significant audit program (being 20 buildings or more). That way, we can track progress and report as we move through each key milestone.
Read about the other considerations that we include in a typical MAA Access Audit Project Plan.